Volunteering for RockyGrass

Thank you for your interest in volunteering for the 2014 RockyGrass. We are currently full for volunteers and are no longer accepting applications. We'll post the 2015 application in January. We hope to see you this July!

RockyGrass customs gate
RockyGrass customs gate

We are in full swing preparing for the 2014 RockyGrass. We look forward to a weekend filled with music and community here at the ranch in Lyons. Part of what makes all of our festivals magical are the folks that volunteer to help us out. Each volunteer contributes their time and energy during the festival in exchange for a 3-day festival pass.

Remember, volunteers represent Planet Bluegrass to thousands of festivarians. If the thought of remaining sober during your shifts bums you out, volunteering is not for you. If greeting and helping festivarians does seem like something you want to do, then volunteering is for you. We want friendly, fun-loving festivarians only, thank you!

2014 Volunteering Specifics

Please read the volunteer guidelines thoroughly and fill out the application in its entirety.  Please note: Volunteers are placed on a first-come, first-serve basis, the only exception will be a preference for previous recommended Planet Bluegrass volunteers.

Eligibility

Only volunteers who can commit to all 3 days of the festival will be considered. You will be assigned three, 3.5-4 hour shifts, consisting of a morning, afternoon, and night, in exchange for a 3-day pass. There are a few positions on the Thursday before the festival. 

Volunteer Application

The following must be included with your application to be considered for a volunteer:

  1. Complete the online volunteer application. Only applications that are completed in their entirety will be considered.
  2. Provide two separate payments to Planet Bluegrass. These may be paid using a credit card (specified in the secure online volunteer application) or by mailing us two personal checks.
    • The first in the amount of $155.00, which acts as a deposit against the completion of your shifts. This payment will not be deposited if your commitment is completely and satisfactorily fulfilled. In this case we will shred your check or discard your credit card number. If you do not complete the volunteer requirements your $155.00 will be charged or deposited. If you cancel after the deadline of June 27, 2014, you will be charged the $155.00 deposit.
    • The second in the amount of $12.00, which is a non-refundable processing fee and will be cashed if you are accepted as a volunteer.

What Happens Next?

Once you submit your application, you will automatically receive an email letting you know we received your application. It does not mean you have been accepted. All positions are filled on a first-come, first-served basis, the only exception will be a preference for previous recommended Planet Bluegrass volunteers. If you are accepted as a volunteer you will receive 3 emails by early July. 

  1. an acceptance email
  2. your location and schedule (schedules are usually sent approximately 3 weeks prior to the festival)
  3. a reminder email. 

If you have not heard from us by early July and you are still interested in volunteering, there may be last minute positions. If you are not still interested, please let us know and we will cancel your application and destroy your check or credit card information.

Reminder for all Festival Volunteers

Thank you for your interest and willingness to participate at our festivals. As a reminder, camping is not included. Check our website for camping information.  Please direct all volunteer questions to our volunteer coordinator, volunteers@bluegrass.com, or by phone, 303-823-0848 x106.  

RockyGrass Volunteer FAQ’s

How does volunteering work?
You will be required to work three 3.5-4 hour shifts in exchange for a 3-day festival pass.
 
RockyGrass tarp rush
RockyGrass tarp rush
What if I already bought a ticket?
If you bought a ticket, you need to turn it in when you check in at the Special Will Call line of the festival box office. After you have fulfilled your volunteer obligation we’ll refund the purchase price of a 3-day festival pass.
Is camping included?
Camping is NOT included, but we will have several camping areas available. You can purchase tickets over the phone or via our website if they are still available.
What if I need to cancel?
You can cancel up until June 27 and we’ll shred your deposit check / credit card information. After June 27, you will be charged the full $155 deposit.
Can my children accompany me in volunteering?
We need your full attention during your scheduled volunteer shifts. So no, children may not accompany you during your volunteer shifts. They are welcome at the festival and in the campgrounds.
What if I must see my favorite band?
We’ll make a valiant effort to schedule you around your favorite band, but we can’t guarantee it. Please note on your application the one band that you can’t miss (if there is one).
What if I must work with my friend?
There is a section on the application where you can put the person(s) name. Please submit applications within the same week. If you submit them too far apart the times may be filled.

RockyGrass Volunteer Positions

Box Office
If assigned to the box office, you will meet and greet festivarians, exchange tickets for wristbands, sell festival tickets, help direct festivarians, and answer questions. We are looking for organized and friendly folks who are willing to help out in a fast-paced environment.
Customs
If working at customs, you’ll greet festivarians, check that festivarians are adorned with the proper wristband, and gently check backpacks for glass & alcohol. This is the main entrance to the festival and sets the tone of friendly festivarianism. This position is for people who can work quickly with a smile.
VIP Parking
Parking duties include greeting festivarians, checking to make sure that folks have the proper credentials including parking passes and wristbands, directing vehicles, maintaining proper traffic flow, and assuring that folks park properly. We are looking for people that pay attention to detail, can help confidently direct traffic and can work in the elements of sun, rain, wind and dust.
West Gate Festival Entrance
Duties include checking for appropriate festivarian wristbands, educating campers on rules and regulations, and gently check backpacks for glass & alcohol. This is one of the entrances to the festival and sets the tone of friendly festivarianism. This position is for people who can work quickly with a smile.
Libation Station
Duties include pouring coffee and beer while having a BLAST! You must be 21 years of age to volunteer for this position. We are looking for folks that are outgoing and willing to have fun with every festivarian. Smiling and laughing are highly encouraged while an ability to work quickly and with money is a must. There are many return volunteers for this position, so it fills up quickly.
Meadow Park Camp Gate
Camp gate objectives are to greet festivarians, exchange camping tickets for wristbands, check wristbands, educate campers on all rules and regulations, and have fun!
Front Gate
Greet festivarians with a kind word, direct traffic, check tickets, vehicle stickers, wristbands, and direct festivarians to the Box Office if necessary.
Family Tent
The family tent is the place for you if you love to work with children and families and especially if you like face painting, crafts, and playing. There are many return volunteers for this position, so it fills up quickly.